Automate Your Documents with Pandadoc


Paperwork can be difficult to generate and keep organized, but PandaDoc can help. PandaDoc make document creation and tracking easier for sales organizations by giving users features that start at document creation and go all the way through delivery and signature collection.

Document Generation
The document-generation feature in PandaDoc increases efficiency and accuracy by drawing on a database of templates to launch the process. With PandaDoc, you can create a document in any of xx ways. The first option is to complete fields on an entry screen, entering information manually from your notes or records. A second option lets you import information from systems such as Salesforce, HubSpot, and Nimble. The fields are predefined and connected with the appropriate fields in the product records which PandaDoc is integrated.

Finally, you can create documents by using content blocks and drag-and-drop functionality. Content types that you can use include images, text, dynamic tables for pricing, related forms, video clips, and case studies.

Configure, Price, and Quote
PandaDoc helps you create quotes based on a pricing table and form. You have a few options for the items you put in your proposal. First, you can enter an item with its price, then either lock the proposal to prevent the customer from modifying it or leave it open so that the client can modify quantities and automatically recalculate the proposal. You can also mark items as optional so that the client can choose the most appropriate options. The result is less time to finalize the sale.

For instance, say a sales representative is creating a quote for a client at a construction company. The sales representative puts in lumber, nails, and drywall into the proposal. She decides that for the price she’s quoting, she doesn’t want to allow the client to modify the lumber amount, but she’s flexible in nail quantities because there’s no tiered pricing. Also, she hasn’t received word from the client about his drywall needs, so she wants to keep that out of the quote for the moment.

When she generates the quote, she modifies the fields in the pricing table with her selections. For the lumber, she enters a quantity but doesn’t select options for the client to modify the numbers. For the nails, she enters a quantity and clicks an option to make that field editable. For the drywall, she places the item in the quote but with a selection that allows the client to add it at will. When she has set everything up, she sends the quote to the client for modification and approval. PandaDoc performs all tax calculations and discounts automatically, removing the need for manual intervention.
A behind-the-scenes feature of PandaDoc helps ensure profitability. The software gives the sales representative information about the profit margin for each item in the proposal and for the sale as a whole. With this information, she can modify the prices before sending the proposal to the client to maximize profitability.

Deal Room
Analytics is an important part of making the sales process more efficient and effective, and PandaDoc offers several analytics functions through its Deal Room feature. The first enhances client interaction with sales documents, notifying sales associates by email when clients open documents associates send so that they know when to follow up. PandaDoc also monitors client interactions with these documents and can report how much attention each document section received. Armed with this information, associates can prepare for and focus discussions on those most heavily read sections.

In a similar vein, PandaDoc lets all parties comment on documents in real time, with the software keeping those comments with the documents. PandaDoc can send any representative on the proposal email notifications for quicker responses to client queries. Consider, for example, negotiations: Without a product like PandaDoc, negotiations would need to be conducted outside project-specific documents. Associates wouldn’t be able to rely on the information in and exact parts of the proposal to which the client is referring or make real-time modifications to the proposal. With PandaDoc, such modifications are kept with the document, appearing beside the sections the client wants to change. Associate can then reply with their own comments in the same stream, allowing for a centralized location for correspondence about the negotiations.

If the associate decides to make a change, PandaDoc keeps the previous version of the proposal as well as the revised version, maintaining a version history that lets the company track the progress of the sales activity.

Finally, PandaDoc comes with an electronic signature feature. Instead of relying on the client to print and deliver the document with the required signatures, the software accepts an electronic signature, closing the sales process with a legally binding contract.

Workflow Automation
PandaDoc helps keep documents moving through the proper channels. The workflow is fully customizable, allowing reps to sign off and approve documents as the proposal moves forward. Associates are notified as the requirements for each stage are satisfied, allowing them to keep the proposal moving forward smoothly.

The software also allows for multiple workspaces. Multiple teams can stay in the loop on a proposal and offer approvals as required. In addition, the software can track multiple proposals being submitted to a single client. With multiple workspaces, everything is coordinated. Finally, PandaDoc can link documents back to the company’s customer relationship management (CRM) software.

PandaDoc is a useful tool for creating a seamless process for generating, modifying, approving, and finalizing proposals and their associated documents. The software integrates well with CRM systems and offers flexibility and centralization of the entire proposal and sales process.

[Ref: PcMag]

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